The management of projects often constitutes a relatively small percentage of time spent, and thus it is of great benefit to ensure good control of the project by having enough resources in this group. Here are some important elements presented in connection with project development.
PROJECTS ARE DYNAMIC AND CONTINUOUSLY CHANGING
The point with phases is that one is forced to put in decision points where the project’s overall fate is decided.
Project development contains many elements that will also vary according to the type of project one has. The project can be developed according to different development models; and it is important that at the start of a project one examines what type of project shall be developed, and on the basis of this use a suitable model as a part of the management tool.
A project manual can be helpful, containing information like:
• Project model and brief project information
• Reference to detailed job descriptions.
• Reference to work process descriptions.
• Organisational chart.
• Responsibility matrixes/distribution matrixes.
• The contract’s basic principles.
• Description of which checklists shall be used.
• Filing rules.
• Instructions in connection with all external correspondence.
• Alarm/Fire instructions.
5 important project manager jobs/tasks:
Ensure technical quality.
Progress and hours following up (project control).
Resource for controlling and motivating.
Define clear lines of responsibility.
Partial goals one can have in projects.
• Provide external expertise that ends after the project has been developed and has strengthened
the basic organisation.
• Create relations between disciplines.
• Increase understanding of how one’s own work affects other disciplines.
• Increase expertise in the customer’s systems and working methods.
• Streamlining of project development routines.
• Develop procedure systems.
Motivation of employees is important and this is a neglected area.
Too much focus has been put on progress and time consumption. It is important to emphasise that it is people that are involved in the project. Everyone needs to feel that they make a positive contribution; praise can give people a boost which encourages them to contribute more. The project culture will have a great influence on absenteeism.
Reporting is a description of the situation in the project, and the first job that is done is to engage in follow up. Following up is to take action on any deviations that the reporting shows. Progress, cost and following up on doubts is part of project control.